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I have to carry out a procedure for the management of information by a group of users. Later I could have the same need but for a group of different users. Since I haven't understood how the multisite works, I can't make up my mind.

The software will be the same, but for database copy, user management and security issues, I would prefer to have the database different for the group of users.

  1. Can the multisite manage multiple databases with a single software?

  2. Do I have to foresee it and create it from the beginning or can I create the software and subsequently, if there is a request, transforming it into a multisite?

  • Multisites are totally different sites with the same codebase but different databases. If you have N sites in a multisite Drupal setup is the same as having N different sites that share the same codebase. So, use multisite if you want to have the same codebase for the sites and consider a good feature the fact that you can update the codebase for all the sites updating just one codebase directory (what at the same time means you CAN'T make sites use a different codebase, you update one you update all, you can't do incremental updates). – sanzante Dec 30 '19 at 11:39
  • Did you already read through drupal.org/docs/8/multisite and started to test it locally for example? – leymannx Dec 30 '19 at 12:23
  • Not at the moment. I finish developing the windows software with data acquisition via excel sheets, then the user checks phase. If all goes well, I start the development phase with Drupal. But I thought it important to understand how to get started. I thank you for the answer – Gaetano Dec 30 '19 at 14:18
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  1. Can the multisite manage multiple databases with a single software?

Yes.

  1. Do I have to foresee it and create it from the beginning or can I create the software and subsequently, if there is a request, transforming it into a multisite?

You can perfectly start with a single site, and late on transform it into a multisite.

As an alternative to using a multisite, you may also want to consider using the Group module. From the specs in your question, it appears to me that only using this module (without a multisite setup), it could well be sufficient ...

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