Sending email notifications to all editors the content's editorial section on content state change

Question

I am using Using Workbench for content moderation and Workbench Access for access control.

Is it possible to use the rules integration to send an email to all of those users who are in a content node's editorial access control?

The screenshot shows what I've currently got, which is sending the notification to one particular email address on state change to Needs review.

Answer 1

I don't know what the "editorial access control" is but if you don't find any easier solution you can always write your own rules action for generating the list of people you need. In my case I am sending a message to the reviewers that are provided in one of the fields of the content. It should be easily adaptable to any other porpoise.

/**
 * Implements hook_rules_action_info().
 */
function mymodule_workflow_rules_action_info() {
  $items = array();
  $items['mymodule_workflow_reviewers'] = array(
    'label' => t('Get reviewers'),
    'group' => t('Windbench'),
    'parameter' => array(
        'node' => array('type' => 'node', 'label' => t('Node')),

    ),
    'provides' => array(
      'reviewers' => array('type' => 'list<user>', 'label' => t('List of reviewers')),
    ),
  );
  return $items;
}
function mymodule_workflow_reviewers($node){
  $reviewers = array();
  foreach($node->field_workflow_reviewers['und'] as $reviewer){
    $reviewers[] = user_load($reviewer['uid'],true);
  }
  return array('reviewers' => $reviewers);
}

And then use that action in your rules

Answer 2

You could try this sandbox project Workbench Notify

Workbench Notify enables to automatically notify the editors as previously specified and individually defined in the Workbench Access's menu Editorial assignments by editor or defined by their role in the Workbench Access's menu Editorial assignments by role, on a transition state set in Workbench Moderation. For the individually defined editors, notifications will be sent only to the editors (or users) whose roles are configured accordingly in the settings of Workbench Notify.

Workbench Notify works with a taxonomy or menu scheme set for Workbench Access.

Or use the snippet PHP you can find in this blog post Workbench Access et Rules - Notifier les modérateurs d'une nouvelle contribution

Answer 3

There's an Action "Send mail to all users of a role". Provided you have a role specifically for editorial control, that may solve this in a simple manner.

If you have a more complex review workflow (eg only a Senior Reviewer from the author's specific regional office may review their input) then you need custom code like that in Pawel's answer.